Our Values and Policies

The Crop Trust is committed to ensuring transparency in its governance, fiduciary responsibility, staff employment and management practices as well as its overall business operations. This page provides information on these areas, with links to documents providing further detail.

The Crop Trust adheres to and promotes the values of integrity, accountability, professionalism, human rights, environmental responsibilities, social justice, equity and respect for diversity, as set forth in UN and other international norms, conventions, treaties and agreements.

Members of the organization are individually and collectively committed to putting these values into practice. As an organization based in partnerships, we fundamentally value our partners and their work and we will ensure to the best of our abilities that they too abide by the principles set out herewith. 

These values and ethical principles include the following major areas:

Integrity

  • We conduct business and engage with our partners, donors and our staff in a way that is honest, transparent and ethical. 
  • We do not tolerate, and we take actions to prevent, all forms of corruption, fraud, money laundering, misappropriation of funds, conflict of interest, nepotism and other corrupt or fraudulent financial practices. 
  • We undertake efforts to ensure that any funding we receive or provide to partners is not used in violation of UN and other international conventions and treaties and we expect the same of our partners. 
  • We do not tolerate unethical or dishonest behavior and have policies and procedures in place to ensure prompt reporting and disciplinary measures if such behavior presents itself. Our whistleblower policy provides a safe vehicle for staff to report to suspected cases of misconduct without fear of retaliation. 

Accountability

  • We hold ourselves and our partners accountable to the highest level of ethical behavior and ensure that our policies and contracts clearly articulate these expectations. 
  • We ensure transparency in all of our financial and operational processes to make the Crop Trust a reliable partner and ensure its accountability. This includes, for example, adhering to internationally recognized principles for accounting, regular and timely.  financial and technical reports, audited financial statements, regular and transparent reporting to donors, fair and transparent procurement policies and procedures and managing funds with due regard to economy and efficiency.
  • We hold ourselves accountable to the commitments we make with our staff, our partners and our donors, and strive to recognize the valuable contribution of our partners in all of our communications.

Professionalism and Excellence

  • We pursue excellence and uphold the highest standards of professionalism across the organization.
  • We aim to employ talented, experienced, innovative and dedicated professionals through competitive recruitment processes.
  • Our work is guided by the best available science, evidence and technical expertise.
  • We continuously innovate and invest in developing our staff to provide them with the skills to respond to evolving requirements and priorities in our changing world.

Environmental Responsibility

  • We respect our environment and strive to minimize any negative environmental impact of our business operations.
  • We adopt policies and practices and demonstrate behaviors that minimize the environmental impact of our operations.

Human Rights, Social Justice, Equity and Respect for Diversity

  • We value the diversity, culture and perspectives of our staff and partners.
  • We treat all people with dignity, respect and fairness.
  • We condemn and do not tolerate any form of discrimination, harassment, intimidation, bullying and/or abuse of power. We encourage staff to report such behaviors and have policies and procedures in place to appropriately deal with such actions; we expect the same of our partners.
  • We screen our partners to ensure that they comply with the fundamental conventions of the International Labor Organization (ILO) and other relevant international treaties to ensure that prospective partners and suppliers do not contribute to or are otherwise complicit in any human rights abuses, compulsory or child labor, discrimination of any form, gender-based violence, corruption and terrorist financing or other sanctionable financial irregularities.
  • We are committed to upholding the rights of persons with disabilities and have policies in place to protect against discrimination. We hold our partners to the same expectation.
  • We are committed to advancing the agenda of achieving gender equality and women’s empowerment.

The Crop Trust has established standards of conduct for its staff and executive management and Executive Board in line with the above principles.

Staff Code of Conduct

Staff members of the Crop Trust are expected to perform their duties and responsibilities with the highest standards of professionalism and integrity, due care and diligence, with the interest of the Crop Trust mission in mind. Expectations for staff conduct are described in the Crop Trust “Personnel Policies and Procedures Manual (PPPM)”, and in a separate “Staff Code of Conduct“, both of which are provided to all staff upon hiring. 

Standards of Conduct for the Executive Board

The Crop Trust also has a written set of standards for its Executive Board Members as well as for members of the Finance and Investment Committee (sub-Committee of the Executive Board). These documents establish the expectations for Members of the Executive Board and the Non-Board Members of the Finance and Investment Committee and calls for them to exert due diligence in the execution of their duties and in particular stresses the requirement to abide by rules against fraud, illegal activities, Conflict of Interest, handling of confidential information. These standards are described in the “Rules of Procedure of the Executive Board”.

Whistleblower Policy

The Crop Trust encourages staff to report any suspected cases of misconduct and has a “Whistleblower Policy” in place which provides a safe vehicle for staff to report suspected cases of misconduct, ensuring that no staff shall suffer any retaliation for such reporting. 

Other policies

The Crop Trust has a range of other policies, procedures and operations that articulate the Crop Trust’s expectations and regulations in support of these core values. These documents are available below.

The following additional documents describing how the Crop Trust incorporates its values and ethical principles in its day-to-day business operations are being developed and will be posted on this page soon.

  • Crop Trust Values and Ethical Principles and Compliance Framework
  • Crop Trust Statement on Financial Accountability, Anti-Corruption and Other Financial Crimes 
  • Crop Trust Statement on Environmental and Social Sustainability
  • Crop Trust Statement on Data Privacy and Protection

Crop Trust Governance

The Crop Trust has a strong and efficient corporate governance framework. Information about the Crop Trust’s governance and policy framework is available on the Governance and Policy page. This page includes links to core Crop Trust governance documents, including documents relating to the Executive Board and Committees as well as the investment policy and fund disbursement policy.