Managing Collections Data

Overview

This course introduces the principles and practices of collections data management for staff at botanic gardens and plant conservation institutions, particularly those at newer or less-resourced organizations. Participants will gain a foundational understanding of how to develop or improve a data management system and how to digitize existing records.

The course explores the connection between collections policy and data management, emphasizing the importance of accurate, well-maintained data. Learners will examine which data fields are essential for effective record-keeping, explore various approaches to managing and storing data, and understand the value and methods of sharing collections data with other institutions.

By the end of this module you will:  

• Understand the link between collections policy and collection data management  
• Understand the importance of recording and maintaining collections data  
• Recognise which data should be held and why  
• Be familiar with the different ways this data can be stored, presented and kept up-to-date  
• Be able to understand which fields are important for storing collections data  
• Know how and why data should be shared with other institutions (share your data on PlantSearch) 

Modules

This module is only available to BGCI members. BGCI offers a range of membership options depending on the size of the organisation. BGCI members receive a variety of benefits including discounts on congresses, access to grants and free training courses.

More information on membership can be found here: https://www.bgci.org/membership/